International Legal Regulation of Mass Email Sending Policy

At Ectoprocta Technologies Limited ("Bryozoan", "we", "our", or "us"), we are committed to ensuring that all email campaigns conducted through our Services comply with international regulations governing commercial and marketing communications. This policy explains how Bryozoan AI aligns with global anti-spam and data protection laws, and the responsibilities of our customers when using our platform.

1. Our Commitment

We design Bryozoan AI to support ethical, compliant, and effective email outreach. We strictly prohibit spam and require that all users comply with applicable email and privacy regulations in the jurisdictions where they operate, including but not limited to:

• United Kingdom & European Union: UK GDPR, EU GDPR, and the Privacy and Electronic Communications Regulations (PECR).
• United States: CAN-SPAM Act.
• Canada: CASL (Canada's Anti-Spam Legislation).
• Australia: Spam Act 2003.
• Other Regions: Any applicable local laws governing email marketing and data protection.

2. Consent and Opt-In

• Users must ensure recipients have given valid consent where required by law (e.g. GDPR, CASL, PECR).
• In jurisdictions where opt-out rules apply (e.g. CAN-SPAM), users must maintain accurate records of consent or lawful grounds for sending emails.
• Purchased or scraped email lists are strictly prohibited.

3. Identification and Transparency

All commercial emails sent via Bryozoan must:

• Clearly identify the sender.
• Include accurate subject lines that are not misleading.
• Provide valid sender contact details.
• State the nature of the communication (e.g. marketing, promotional).

4. Unsubscribe and Recipient Rights

• Every email must include a clear and functioning unsubscribe mechanism.
• Unsubscribed contacts must be removed from future campaigns within the timeframe required by law (typically within 10 business days under CAN-SPAM; immediately under GDPR/PECR).
• Recipients' rights under applicable laws (e.g. access, deletion, restriction under UK GDPR) must be respected.

5. Data Protection and Processing

• Bryozoan acts as a data processor when handling Customer Data (email lists, recipient details, outreach content).
• Customers remain the data controller and are responsible for ensuring lawful collection and use of recipient data.
• Data is processed in line with our [Privacy Policy] and applicable data protection laws.

6. Customer Responsibilities

When using Bryozoan AI, customers must:

• Ensure compliance with all applicable email, marketing, and data protection laws.
• Only send emails to recipients who have provided appropriate consent or where another lawful basis applies.
• Maintain accurate records of consent and unsubscribe requests.
• Avoid sending high-volume unsolicited messages that could trigger spam filters or blacklisting.

7. Enforcement

Bryozoan may suspend or terminate accounts found to be in violation of this policy or applicable regulations. We may also report unlawful activity to relevant authorities.

8. Governing Law and Jurisdiction

This policy, and any dispute or claim arising out of or in connection with it, shall be governed by the laws of England and Wales, and the courts of England and Wales shall have exclusive jurisdiction.

9. Contact Us

For questions about this policy or our compliance practices, please contact: Ectoprocta Technologies Limited